Comparison

Ardovia vs Buildertrend: built for specialty builders

Buildertrend is a broad platform for home builders and remodelers. Ardovia goes deeper where specialty builders lose the most time: pricing complex jobs, running the build schedule, and pulling permits. Here is how the two compare on features, price, and fit.

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Pricing / Templates / Gunite Pool
Pool StructureSection
Gunite ShellObject
InputsCalculatedProductsOutput
Pool Length{poolLength}Number
Pool Width{poolWidth}Number
Shell Finish{finish}Selection
Gunite · qtyround(area / 9, 2)

Ardovia is construction management software for design-build and specialty contractors, such as pool builders, that combines formula-driven pricing, self-running construction schedules, and a built-in permitting module in one platform.

The short answer

Choose Ardovia if your jobs are priced from measurements and options, run through a predictable chain of phases, and need permits and inspections. Ardovia turns all three into templates your team reuses on every job.

Choose Buildertrend if you need homeowners and subs logging into a shared portal, or accounting and payroll integrations working on day one.

Most specialty builders feel the difference in three places. Below is each one, in detail.

Estimating and proposals

A pricing tool you design, not a spreadsheet you maintain

In Ardovia you build your pricing once as a template. Inputs like length, width, depth, and equipment drive the quantity and price of every catalog product through your own formulas.

Your designer works through the template, and every total recalculates as they go. Change an option with the homeowner and the price, scope, and output update instantly. You control exactly what the customer-facing proposal shows.

Selections are built once and reused across templates. Each option can carry data, like coverage per box, that flows into every formula that uses it. One tile list, one source of truth.

  • Full catalog: cost, price, and markup or margin per item, with per-location pricing
  • Price history on every item, including bulk updates, imports, and distributor syncs
  • Inventory tracking: on hand, reserved for jobs, and available, by location
  • Margin guardrails: proposals below your minimum net margin need approval to send
  • Versioned templates: every formula is validated before a new version goes live
  • Your documents: proposal and contract layouts built from blocks, text, and merge tags
Pricing / Templates / Gunite Pool
Pool StructureSection
Gunite ShellObject
InputsCalculatedProductsOutput
Pool Length{poolLength}Number
Pool Width{poolWidth}Number
Shell Finish{finish}Selection
Gunite · qtyround(area / 9, 2)

Change orders

Change orders that price themselves from the original scope

A signed Ardovia job keeps the scope it was sold with. When the homeowner changes a selection or a dimension, you edit the job's specifications in the same builder.

Ardovia re-runs your pricing template and shows the price difference. Apply it and you get one change order for the whole session, ready for signature. The project total, job items, and estimates vs actuals follow.

  • Upcharges and credits calculated from your own formulas
  • Choose live catalog pricing or the prices the job was sold at
  • A change history showing who changed what, and the price impact
Selection change · Waterline Tile

Waterline Tile

Was — Standard Ceramic$3,150

62 sq ft × $50.80

Now — Glass Mosaic$5,000

62 sq ft × $80.65

Re-priced by the template engine — conditions, formulas, unit cost & multiplier
Added to change order+$1,850

Construction scheduling

A schedule that does the next step, not just shows it

Every step of your build becomes a scheduled item in a reusable template. Apply it to a job and the chain runs itself. Finishing one item starts the next.

Items do real work when they fire. They create tasks, send emails, request a draw, place a purchase order task, start a permit, or update the job status.

Assignments are dynamic. Assign an item to the job's supervisor or designer, and Ardovia resolves the person when it fires. Change the supervisor later and open work moves with the role.

  • Phase handoffs: schedule, confirm start, and confirm completion steps for each phase
  • Payment gates: hold the next phase until a draw is paid, or just warn
  • Dynamic inspections: a jurisdiction's required inspections land on the schedule automatically
  • Real dates: dependencies, working calendars, and re-flow when a phase moves
ardovia.com / construction / Bell Residence

Construction schedule

On trackMonthTimelineTable
Week 1Week 2Week 3Week 4Week 5
Excavation
Steel / Rebar
Plumbing
Gunite
Draw 2 · paid gate
Tile & Coping
Final Walkthrough
Move a phase and everything downstream shifts with it — automatically.

Permitting

A built-in permits module most contractor platforms don't have

Set up each permitting authority once as a jurisdiction template. Add its coverage ZIP codes, review and expiration timelines, required inspections, setbacks, and the authority's real PDF forms.

Create a permit from the job and the application arrives pre-filled from the job and customer. Generate a single packet, send it for signature, and move it across a board from incomplete to issued.

  • Signature fields for the customer, designer, supervisor, or signing officer
  • Expiration dates calculated at issue, with extensions where the jurisdiction allows
  • Inspections tracked on the permit and on the job's schedule
  • Preparer and runner tasks that hand off and close when the permit is issued
ardovia.com / permits
Incomplete2

Bell Residence

Travis County

Pool
Pending1

Okafor Estate

City of Austin

Building
In Progress2

Ramirez Backyard

Round Rock

Electrical
Issued4

Whitfield Pool

Williamson Co.

Pool
Drag a permit to Issued to capture its number & date — expiration is set for you

Side by side

What changes when the software does the busywork

Buildertrend's schedule supports templates and dependencies. The difference is how much work each scheduled item does on its own, and what surrounds it.

The usual way

Software that records the work

  • Estimates assembled line by line, or rebuilt from a spreadsheet
  • Change orders priced by hand against the original estimate
  • Schedule items remind people what's next; people still do the next step
  • Permits tracked in a folder, a spreadsheet, or a separate tool
Ardovia

Software that runs the next step

  • Proposals priced by your formulas as the designer picks options
  • Change orders re-priced from the template the job was sold with
  • Schedule items create tasks, emails, draw requests, and permits on their own
  • Permits built from jurisdiction templates, with inspections on the schedule

Ardovia vs Buildertrend pricing

Ardovia publishes its prices. Buildertrend quotes each company.

ArdoviaBuildertrend
Starting price$249/month Single User ($199 billed annually)Starting at $499/month
Team pricing$399 per location per month with 5 users, then $20/userQuote based on annual construction volume and onboarding package
Users1 on Single User; 5 per location included on Team and EnterpriseUnlimited users, subs, and clients
Feature tiersNone. Every feature in every planNone. One platform, every feature included
Annual billingAbout 20% less than monthly10% off when paid annually upfront
Usage chargesE-signature requests at $1.50 eachNot listed on the pricing page
Free trial14 days, no credit cardNot listed on the pricing page

Competitor details checked October 2026 from their public websites; plans change — confirm on Buildertrend's pricing page. Ardovia prices are on our plans page.

Features side by side

Buildertrend entries reflect what its own website lists. Where its site doesn't list something, we say so rather than guess.

CapabilityArdoviaBuildertrend
EstimatingFormula-driven pricing templates on your catalogEstimates, takeoff, and bids
Catalog inventory and price historyYes, per item and per locationNot listed on its product overview
Margin approval before sendingYes, below your minimum net marginNot listed on its product overview
Change ordersAuto-priced from the sold scopeYes
Schedule templates and dependenciesYesYes
Schedule items that act on their ownYes: create tasks, send emails, request draws, start permitsSchedule connects with tasks, invoices, selections, and change orders
Role-based (dynamic) assignmentsYes, supervisor or designer resolved per jobNot listed on its schedule page
Payment gates on the scheduleYes, block or warnNot listed on its schedule page
Permitting moduleYes: jurisdictions, packets, e-signature, boardNot listed on its product overview
InspectionsPlaced on the schedule from jurisdiction templatesTracked on the schedule
Training courses and quizzesYes, for your own teamNot listed on its product overview
Client portalNo customer login; documents by email, e-signature by linkYes
Sub and vendor accessSecure links for PO acceptance and e-signatureSub portal
Time clockNot offeredYes
Accounting integrationsQuickBooks Online coming soonQuickBooks, Sage, Xero, and Gusto
Pool distributor integrationsHeritage live; SCP / Pool360 coming soonNot listed on its pricing page

Competitor details checked October 2026 from their public websites; plans change — confirm on Buildertrend's pricing page, product overview, and schedule page.

Included in every plan

Everything else your company runs on, in the same login

No add-on modules and no feature tiers. These come with every Ardovia plan.

Where Buildertrend is strong

Buildertrend is established and broad. Its pricing page lists unlimited users, subs, and clients, with every feature included. Its client portal and sub portal let homeowners and trade partners log in and follow along. It lists QuickBooks, Sage, Xero, and Gusto integrations, plus a time clock and online payments. On G2 it holds 4.3 out of 5 from 231 reviews as of October 2026.

If a homeowner login or day-one accounting sync is a must-have, weigh that honestly. Ardovia's QuickBooks Online integration is coming soon. Until then, invoices and payments are tracked in Ardovia and entered in your books separately.

What you'll actually pay

Buildertrend's price depends on your annual construction volume and onboarding package, starting at $499 per month. You request a quote to see your number.

Ardovia's prices are published on the plans page. A single-location team of 8 on the Team plan pays $399 plus three extra users at $20, or $459 per month before the annual discount. A solo designer-owner pays $249 per month, or $199 billed annually.

Bring a real job to the demo

Send us a recent proposal. We'll show how a pricing template would price it, and how the schedule, permits, and draws follow from the signed contract.

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Frequently asked questions

Is Ardovia a good Buildertrend alternative?

Ardovia is a strong Buildertrend alternative for specialty and design-build contractors, especially pool builders. It prices jobs from formula-driven templates, auto-prices change orders from the sold scope, runs construction schedules whose items create tasks, emails, draw requests, and permits on their own, and includes a built-in permitting module. Buildertrend is broader and includes client and sub portals.

Does Ardovia have a permitting module?

Yes. Ardovia's Permits module stores each permitting authority as a jurisdiction template with its forms, timelines, required inspections, and setbacks. Permits are created from the job with the application pre-filled, compiled into a signable packet, tracked on a board from incomplete to issued, and their inspections are placed on the job's construction schedule. As of October 2026, Buildertrend's product overview page does not list a permitting module.

Can I adjust a proposal in front of the homeowner?

Yes. Ardovia's proposal builder recalculates quantities, prices, and the project total instantly whenever an input or selection changes, so a designer can walk through options with a homeowner and update the scope on the spot. The customer-facing proposal is laid out separately in the pricing template, so you decide exactly what the customer sees.

How much does Buildertrend cost compared to Ardovia?

As of October 2026, Buildertrend's pricing page says the platform starts at $499 per month with unlimited users, with the final price based on annual construction volume and onboarding package. Ardovia publishes its prices: $249 per month for a single user, or $399 per location per month with 5 users on the Team plan and $20 for each additional user. Annual billing saves about 20%.

Does Ardovia have a client portal like Buildertrend?

No. Ardovia does not have a customer login. Customers receive proposals, contracts, and invoices by email and sign contracts and change orders electronically through a secure link. Buildertrend includes a client portal where homeowners log in.

Does Ardovia integrate with QuickBooks?

Ardovia's QuickBooks Online integration is coming soon and is not yet available. Live Ardovia integrations include Heritage, Microsoft 365, SignNow, Google Business Profile, and Zapier. Buildertrend's pricing page lists QuickBooks, Sage, Xero, and Gusto integrations.

Can I try Ardovia before switching from Buildertrend?

Yes. Ardovia offers a 14-day free trial with no credit card required, and every feature is included in every plan. You can also book a demo and bring a recent proposal to see it priced in Ardovia.

See your own job run in Ardovia

Start a 14-day free trial with no credit card, or book a demo and bring a recent proposal.

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