Every dollar, in one place
Invoices, payments, costs, and profit
Run your money from one command center — invoices and draws, change orders, bills, purchase orders, receipts, and payments across every job. Collect by ACH, pay your vendors, and see true profitability on every project as it happens.
$284K
Invoiced
$196K
Paid
$88K
Outstanding
9/14
Paid / Total
Bell Residence
Draw 2
Bell Residence
Draw 1
Okafor Estate
Deposit
Ramirez Backyard
Change Order
Whitfield Project
Draw 3
From invoice to profit, in one flow
Bill it, collect it, spend it, and know your margin.
Invoice
Generate deposit, draw, and final invoices from the job's draw schedule — numbered and consistent.
Collect
Send invoices with an ACH pay link so customers pay online, and the balance updates itself.
Spend
Track bills, purchase orders, and receipts against each job, and pay vendors by ACH.
Profit
See collected vs. spent, budget remaining, and true margin on every job in real time.
All your money objects, one place
Invoices, change orders, purchase orders, bills, receipts, and payments each get their own tab — with summary totals up top and a searchable, filterable table below. Filter by company, date, status, or job to find any dollar in seconds.
- Invoices, change orders, POs, bills, receipts, payments
- Summary totals on every tab
- Filter by company, date, status, and job
- Distributor orders and payouts too
$284K
Invoiced
$196K
Paid
$88K
Outstanding
9/14
Paid / Total
Bell Residence
Draw 2
Bell Residence
Draw 1
Okafor Estate
Deposit
Ramirez Backyard
Change Order
Whitfield Project
Draw 3
Bill the draws, get paid online
Generate deposit, draw, and final invoices straight from a job's draw schedule — each auto-numbered so nothing collides. Send them with a Pay-by-ACH link and customers pay online, or record cash, check, card, and wire payments by hand. Balances update themselves as money lands.
- Deposit, draw, and final invoices from the draw schedule
- Change orders that adjust the project total
- Pay-by-ACH links customers pay online
- Record cash, check, card, and wire payments
INV-10042 · Draw 2
Bell Residence · Net 30
Customers pay online by ACH — the balance updates itself.Know exactly where each job stands
Every job carries a live Financial Overview across three lenses — Contract & Billing, Cost Performance, and Profitability. See project total, billed and collected, outstanding A/R, committed and actual spend, budget remaining, and true gross and net margin. Allowances stay out of the margin math, so the numbers are honest.
- Project total, billed, collected, and outstanding A/R
- Estimated cost, committed, actual spent, budget remaining
- Gross and net margin, plus net cash position
- Allowances excluded from profitability
$89.4K
Project Total
$46.7K
Collected
$42.7K
Outstanding A/R
$57.7K
Estimated Cost
$31.2K
Actual Spent
$26.5K
Budget Remaining
35%
Estimated Gross
$6.1K
Operating Exp.
29%
Estimated Net
Catch overruns before they cost you
As bills and receipts land against their job-costing categories, Ardovia compares your estimated cost to what's actually been spent — by category and overall. A variance view, live or filtered to categories with activity or ones marked complete, flags trouble early instead of at close-out.
- Estimated cost vs. actual spend by category
- Committed spend on open purchase orders
- Live, category, and completed variance views
- Receipts and bills categorized to the job
Everything in financials
One money command center
Invoices, change orders, purchase orders, bills, receipts, and payments across every job — in a single tabbed ledger you can filter and search.
Invoices, draws & change orders
Generate deposit, draw, and final invoices from a job's draw schedule, and issue change orders — each auto-numbered so nothing collides.
Get paid by ACH
Send invoices with a Pay-by-ACH link so customers pay online, then record cash, check, card, or wire payments by hand when they come another way.
Bills & vendor payments
Enter vendor bills, route them for approval, and pay by ACH — with balances that stay in sync as payments clear.
Purchase orders & receipts
Track committed spend on open POs and capture receipts, categorized against each job so your actuals are always complete.
Job profitability, live
Per-job overview of contract and billing, cost performance, and profitability — project total, collected, outstanding A/R, budget remaining, and net margin.
Estimates vs. actuals
Watch estimated cost against real spend by category, with a variance view that flags overruns early — live, by category, or completed only.
QuickBooks Online sync
Invoices, bills, payments, and more sync both ways with QuickBooks Online, so your books stay current without double entry.
Payouts & operating expenses
Commissions, royalties, and other operating expenses are tracked per job and roll into your margin math automatically.
Frequently asked questions
What is the financials dashboard?
A single command center for the money across every job. Invoices, change orders, purchase orders, bills, receipts, and payments each get their own tab — with summary totals and a searchable, filterable table — so you manage your whole cash flow from one place.
How do I invoice and get paid?
Generate deposit, draw, and final invoices straight from a job's draw schedule, then send them with a Pay-by-ACH link so customers can pay online. Payments recorded by cash, check, card, or wire are captured too, and every invoice's balance updates as money comes in.
Can I track what I'm spending?
Yes. Enter vendor bills (payable by ACH), track committed spend on open purchase orders, and capture receipts — all categorized against the job — so your actual costs are always complete and current.
How do I know if a job is profitable?
Each job has a live Financial Overview with three groups: Contract & Billing (project total, billed, collected, outstanding A/R), Cost Performance (estimated cost, committed, actual spent, budget remaining, variance), and Profitability (estimated gross and net margin, operating expenses, and net cash).
How do estimates-vs-actuals work?
As bills and receipts land against their job-costing categories, Ardovia compares your estimated cost to what's actually been spent — by category and overall — with a variance view so overruns show up early, not at close-out.
Does it work with my accounting software?
Invoices, bills, payments, and other records sync both ways with QuickBooks Online, and vendor and customer ACH payments run through the Bill.com connection — so your financials and your books stay aligned without re-keying.
Ready to take control of your cash flow?
Invoice and collect, pay your vendors, and see real profit on every job — all in one place.
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