See your whole business at a glance
One calendar for sales, construction, and service
From the first design consultation to the final walkthrough and every warranty visit after, Ardovia puts your entire operation on one color-coded calendar — linked to your jobs and leads, shared with your team, and synced two-way with Outlook.
Synced two-way with OutlookNew EventEverything that runs your business, on one calendar
Sales, the build, and service — grouped and color-coded.
Sales & consultations
Design consultations, follow-ups, material selections, and pool tours — every appointment your sales team books.
Job phases
Excavation, plumbing, gunite, electrical, tile, equipment set, and final walkthroughs — the whole build, scheduled.
Warranty visits
Warranty inspections, repairs, and equipment or surface issues, so service work never falls off the radar.
Team & time off
General events, vacations, and even birthdays and anniversaries — everything that affects who's available.
The right view for the moment
Zoom out to a month to plan the season, switch to an hour-by-hour week to run the next few days, or scan an agenda list on your phone. Every view respects your preferences — week start, weekends, and how many events stack before “+ more.”
- Month, week, and list/agenda views
- Timed and all-day events, with time-zone awareness
- Your week start, weekends, and events-per-day
- Full-color, color-bar, or dot event styles
Design Consultation
Marcus Bell · 1420 Lakeshore Dr
Excavation
Job #J-0391 · Whitfield
Material Selections
Showroom · Priya Shah
Follow-Up Consult.
Virtual · Kevin O'Neil
Color-coded to match how you work
Events are organized into Lead, Job, Warranty, and General groups, each with its own set of color-coded types. Use the pool-builder defaults out of the box, or rename, recolor, and add your own so the calendar reads at a glance.
- Grouped into Lead, Job, Warranty, and General
- Dozens of ready-made types with sensible colors
- Rename, recolor, hide, or add your own
- Consistent colors everywhere the event appears
Events that carry the whole story
An event isn't just a title and a time. Link it to a lead, job, or warranty claim and it carries the customer, address, and a jump-link back to the record. Add attendees and Ardovia checks for conflicts, then emails a confirmation to everyone when you book.
- Link events to a lead, job, or warranty claim
- Address, virtual meeting link, attendees, and notes
- Conflict warnings when an attendee is double-booked
- Automatic confirmation emails to customer & attendees
Marcus Bell — Inground pool + spa
Synced to OutlookBook the first open slot, not a double-booking
Pick who needs to be there and Ardovia checks each person's working hours and everything already on their calendar, then offers only the times that actually work. Fully-booked days grey out, taken slots disappear, and a confirmation goes out the moment you book.
- Availability drawn from each attendee's working hours
- Fully-booked days greyed out on the date picker
- Only open time slots offered — across every attendee
- Time-zone aware, with automatic confirmation emails
Attendees
Type
Duration
July 2026
Thu, Jul 11
Two-way sync with Outlook
Connect Microsoft 365 and your Ardovia calendar and Outlook stay in lockstep. Book a consultation in Ardovia and it lands in Outlook; move a meeting in Outlook and Ardovia updates — in real time, with each teammate connecting their own calendar.
- Real-time, two-way sync — create or edit on either side
- Per-user connection, so everyone keeps one calendar
- Send meeting invites from your own address
- No copy-paste, no double entry
OutlookEveryone's schedule, filtered to what matters
See the whole team on one calendar, then narrow it down by person, event type, or company. Keep sales and crews coordinated without a dozen back-and-forth messages.
Team member
Event types
Everything the calendar does
Month, week & list views
Pick the zoom level you need — a full month, an hour-by-hour week, or an agenda list — and set your own week start, weekends, and events-per-day.
Color-coded event types
Events are grouped into Lead, Job, Warranty, and General categories, each with customizable, color-coded types you can rename and recolor.
Linked to your work
Every event can tie back to a lead, a job, or a warranty claim — so a click takes you from the calendar straight to the record.
Conflict detection
Add attendees and Ardovia flags double-bookings on the spot, so you never schedule two things for the same person at once.
Two-way Outlook sync
Connect Microsoft 365 and events flow both ways in real time — each teammate syncs their own calendar, with no double entry.
Team visibility & filters
See the whole team's schedule, then filter by person, event type, or company to focus on exactly what you need.
Rich event details
Times and time zones, all-day events, addresses, virtual meeting links, attendees, and descriptions — all on one event.
Automatic confirmations
Booking a consultation can email a confirmation to the customer and everyone attending, so nobody misses it.
Milestones built in
Optional birthday and anniversary markers keep your team's important dates on the calendar alongside the work.
Frequently asked questions
What can I put on the calendar?
Everything that runs your business — sales consultations, every phase of a job, warranty visits, vacations and time off, even team birthdays. Events are grouped into Lead, Job, Warranty, and General categories so the whole operation lives on one calendar.
Which calendar views are available?
A full month grid, an hour-by-hour week, and a list/agenda view. You can set your own preferences too — which day the week starts on, whether weekends show, how many events to stack per day, and whether events render as full color, a color bar, or a dot.
Does it sync with Outlook?
Yes. Connect Microsoft 365 and events sync two ways in real time — create or change an event in Ardovia and it appears in Outlook, and vice-versa. Each teammate connects their own calendar, so everyone's schedule stays in one place without any double entry.
Will it stop me from double-booking?
When you add attendees to an event, Ardovia checks their existing schedule and warns you about conflicts before you save, so two things never land on the same person at the same time.
Do events connect to jobs and leads?
They do. An event can be linked to a lead, a job, or a warranty claim, so it carries the customer and address, and one click jumps from the calendar to the underlying record and back.
Can I control who sees and books what?
Yes. Filter the calendar by team member, event type, or company, mark events private, and use permissions to control who can view and schedule. Booking an appointment can also auto-email a confirmation to the customer and attendees.
Ready to get your whole schedule in one place?
Put sales, construction, and service on one calendar — color-coded, linked to your work, and synced with Outlook.
14-day free trial • No credit card required