Change orders that price themselves
Auto-calculated from your pricing templates
A customer upgrades the tile or resizes the deck — and Ardovia re-runs your pricing template to figure the exact cost difference. Approve the change, send it for signature, and the new total rolls straight into the contract. No spreadsheets, no guesswork.
CO-10021
Bell Residence · Gunite Pool & Spa
From a selection swap to a signed change order
Priced, approved, and rolled into the contract — automatically.
Change
A customer picks a different tile, upgrades the coping, or resizes the deck.
Auto-price
Ardovia re-runs your pricing template to compute the exact cost difference.
Approve
A PM approves the priced changes, and the change order builds itself.
Sign
Send it for e-signature, and the approved total rolls into the contract.
The right price, without touching a calculator
Swap a selection and Ardovia re-runs your proposal's pricing engine on the old choice and the new one, then takes the difference. It respects the same product conditions, quantity formulas, unit costs, and markup that built the proposal — so the change order price is one you can stand behind.
- Old vs. new selection, priced through your template
- Product conditions and quantity formulas honored
- Unit cost, pricing method, and multiplier applied
- Use frozen proposal pricing or live catalog pricing
Waterline Tile
62 sq ft × $50.80
62 sq ft × $80.65
Approve the change, skip the paperwork
As customers change their selections, the differences pile up against the job — each already priced. When a project manager approves them, the change order builds itself, with a clear line for every swap. Approve more later and they append to the same in-progress change order.
- Priced selection changes queue on the job
- Approve to generate the change order
- Auto-labeled lines: “Standard → Glass Mosaic”
- New approvals append to the draft
Selection changes
Waterline Tile
Standard → Glass Mosaic
Coping
Cantilever → Travertine
Deck size
480 → 620 sq ft
Approving priced changes builds the change order for you
One document for more money — or less
A change order can add cost or give it back. Upcharges, credits, and zero-dollar spec changes all live in one unified document — and once it's approved, the job's contract total updates itself, so your numbers never drift from what was agreed.
- Positive upcharges and negative credits
- Catalog or free-text line items
- Contract total updates automatically
- One document — no separate addendums
CO-10021 approved
3 upcharges · 1 credit
Contract total
$86,400
New total
$93,720
Signed off, on the record
Send the change order for e-signature through SignNow, or capture a signature in person on site. Decide exactly when a signature is required — on increases, on credits, on zero-dollar changes — and a signed change order moves from draft to open, ready to bill.
- E-signature via SignNow or in person
- Require signatures by change type
- Per-change-order signature override
- Signed change orders are ready to invoice
Sent for signature
CO-10021 · +$7,320
Everything in Change Orders
Auto-priced from your templates
Ardovia re-runs your proposal's pricing engine on the old and new selection and takes the difference — honoring the same product conditions, quantity formulas, unit costs, and markup.
Selection changes become change orders
When a PM approves selection or spec changes that differ from the original proposal, a change order is generated automatically — or appended to the one already in progress.
Upcharges and credits
A change order can add cost or give money back. Positive upcharges, negative credits, or a zero-dollar spec change — all handled in one document.
Manual line items too
Add your own line items from the catalog or as free text for anything that isn't a selection swap — quantities, unit prices, and totals figured for you.
E-signature, your rules
Send for signature via SignNow or capture an in-person signature, and require signatures only where you want them — on increases, credits, or zero-dollar changes.
Contract total & accounting
An approved change order updates the job's contract total on its own and syncs to QuickBooks — as an invoice for an upcharge, or a credit memo for a credit.
Frequently asked questions
How does a change order get priced automatically?
When a selection or spec changes, Ardovia re-runs your proposal's pricing engine twice — once with the original choice and once with the new one — and takes the difference. Because it's the same engine, the price respects your product conditions, quantity formulas, unit costs, pricing method, and multiplier, so the number matches how you'd have priced it in the proposal to begin with.
What happens when a customer changes a selection?
The change is captured against the job, and when a project manager approves the priced changes, Ardovia generates a change order automatically — or adds the new lines to a change order that's already in progress. Each line is labeled with the swap, like "Waterline Tile — Standard → Glass Mosaic," and carries the calculated difference.
Can a change order give money back?
Yes. A change order can be a positive upcharge, a negative credit, or a zero-dollar spec change — it's one unified document that replaces separate addendums and credits. Remove an option and the credit is calculated the same way an upcharge is.
Can I add my own line items?
Absolutely. Alongside auto-priced selection changes, you can add line items from your catalog or as free text — with quantities and unit prices — for anything that isn't a selection swap.
Do change orders need to be signed?
That's up to you. You can require e-signatures for increases, for credits, for zero-dollar changes, or any combination — with a per-change-order override. Signatures are collected through SignNow or captured in person, and a signed change order moves from draft to open.
How does an approved change order affect the job?
It updates the job's contract total automatically — upcharges add, credits subtract — and flows into the job's financials. Change orders are auto-numbered (CO-10021, CO-10022…) and sync to QuickBooks Online, mirroring as an invoice for an upcharge or a credit memo for a credit.
Ready to make change orders effortless?
Let your pricing template do the math on every change — priced, signed, and rolled into the contract.
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