Purchase orders, from job to delivered
Send to vendors, order from distributors, track every dollar
Build a PO from the job in seconds, email it to your vendor for online acceptance, and receive against it as it arrives. Open orders roll into committed spend, so you always know what a job has really cost — and what's still coming.
PO-10042
Blue Ridge Concrete · Bell Residence
From job to delivered, in four steps
Build it, send it, get it accepted, and receive it.
Build
Create a PO from a job — pull line items from the materials list, the catalog, or type them in.
Send
Email it to your vendor as a PDF with a link to accept online — after optional internal approval.
Accept
The vendor accepts, rejects, or requests changes right from the link — no login needed.
Receive
Receive items against the PO and watch committed spend roll into your job cost.
Build a PO straight from the job
Start from the job you're buying for and pull line items right off its materials list, add them from your catalog, or type them in. Every PO is auto-numbered, and you can require internal approval before it's allowed to go out.
- Line items from the job materials list
- Add from the catalog or enter manually
- Auto-numbered — no collisions
- Optional approval before sending
PO number
PO-10043
Vendor
Blue Ridge Concrete
Email it, and get a real answer back
Send the PO to your vendor as a branded PDF with a secure link. From that link — no account needed — they can accept, reject, or request changes. Revise and resend with full history, or reassign to a different vendor if plans change.
- Branded PDF emailed to the vendor
- Accept, reject, or request changes online
- Revisions and change requests, tracked
- Reassign a PO to another vendor in a click
Purchase Order PO-10042
From Acme Pools · to Blue Ridge Concrete
Order straight from your distributors
Link and price products from Heritage and SCP / Pool360 so your POs carry live branch pricing today. Sending a PO to the distributor as an electronic order — with order tracking and an auto-created bill — is built and rolling out.
- Link & price Heritage and Pool360 products
- Live branch pricing on your line items
- Electronic distributor ordering — rolling out
- Order tracking and an auto-linked bill
Heritage order · PO-10044
Sent as an electronic order
Know what's committed before the bill lands
Receive full or partial quantities against each PO, with a receiving history that keeps you honest. Open POs count as committed spend on the job — reducing budget remaining and showing up in estimates-vs-actuals — so you catch overruns while there's still time to act.
- Full or partial receiving, line by line
- A receiving history on every PO
- Open POs count as committed spend
- Flows into budget remaining & variance
$1,240
Committed (open POs)
$8,760
Budget remaining
Everything in Purchase Orders
Build from the job
Create a purchase order straight from a job and add line items from its materials list, your catalog, or by hand — each PO auto-numbered so nothing collides.
Optional approval
Require internal sign-off before a PO can go out, or leave it off for teams that move fast — the gate is yours to set.
Send to vendors online
Email a branded PDF with a secure link where the vendor can accept, reject, or request changes — no account, no back-and-forth.
Revisions & change requests
When a vendor asks for changes, revise and resend with full history, or reassign the PO to a different vendor in a click.
Distributor ordering
Link and price products from Heritage and SCP / Pool360 today, and send POs to them as electronic orders — with tracking and linked bills — as we roll it out.
Receiving & committed cost
Receive full or partial quantities against a PO, and open POs count as committed spend in the job's estimates-vs-actuals and budget remaining.
Frequently asked questions
How do I create a purchase order?
You build a PO from a job. Pull line items straight from the job's materials list, add them from your catalog, or type them in — and each PO is automatically numbered so two never collide. You can require internal approval before it's allowed to go out, or turn that off.
How do vendors receive and respond to a PO?
Ardovia emails the vendor a branded PDF with a secure link to a public acceptance page. From that link — no login required — the vendor can accept the order, reject it, or request changes. You can revise and resend, decline the changes and resend the original, or reassign the PO to a different vendor, all with a full history.
Can I order directly from distributors like Heritage or Pool360?
Linking and pricing distributor products is available today — import from Heritage or SCP / Pool360 so your line items carry live branch pricing. Sending a PO to the distributor as an electronic order, with order tracking and an auto-created bill, is built and rolling out.
Can I receive against a PO?
Yes. Receive full or partial quantities line by line, and each PO tracks what's been received with a receiving history. Distributor orders update received and shipped quantities automatically as they progress.
How do purchase orders affect job cost?
Open POs count as committed spend on the job. That flows into the job's Financial Overview — reducing budget remaining and showing up in estimates-vs-actuals — so you see money that's spoken for before the bill even arrives.
Do purchase orders connect to bills and accounting?
Yes. Distributor invoices create a linked bill automatically, purchase orders and bills share the same financial numbering, and POs carry the sync metadata for QuickBooks Online.
Ready to get your purchasing under control?
Build POs from the job, send them to vendors, and track committed spend on every project — all in one place.
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