Standardize quality on every job
Photos, signatures, and data at every step
Build a checklist for any process, then have your crew fill it out in the field — capturing photos, signatures, and readings as they go. Required fields keep nothing missed, and every completed checklist becomes a documented, emailed PDF.
Bell Residence
1420 Lakeshore Dr, Austin, TX
Build it once, run it on every job
From template to documented, signed record.
Build
Create a template from a flat, drag-ordered list of fields — pick from eleven field types for any process.
Assign
Scope a template to jobs, leads, users, or warranty — and it shows up right where the work happens.
Fill
Your team completes it in the field — checking boxes, entering data, snapping photos, and capturing signatures.
Document
Complete it and a polished PDF is emailed to your team and the customer, and filed on the record.
A template for every process you repeat
Add fields to a simple drag-to-reorder list and pick from eleven field types — text, numbers, checkboxes, yes/no, dropdowns, radios, photos, signatures, and more. Flag what's required, turn on photo capture where it matters, and scope the template to jobs, leads, users, or warranty.
- Eleven field types for any kind of check
- Drag to reorder — required and photo flags per field
- Scope to jobs, leads, users, or warranty
- Start from scratch or clone a library template
Final Walkthrough
Job checklist · 5 fields
Field types
Proof, captured on the spot
Capture a signature or initials right on the device — drawn with a mouse or a finger — from a team member, an inspector, or the homeowner. Turn on photo capture for any field and make it required, so the important steps always come with a picture.
- Draw-anywhere signature and initial pads
- Signatures saved as images on the submission
- Optional or required photos on any field
- Documentation for compliance and sign-off
Sign in the box below
Draw with a mouse or finger · captured as an image on the record
Track every check, share every record
See every submission's status — Draft, Uploading, or Completed — with who filled it, when, and for which customer. When one is completed, Ardovia builds a branded PDF and emails it to your team, any external recipients, and the customer automatically.
- Draft, Uploading, and Completed statuses
- Filter by type, submitter, and template
- Shows on the linked job or lead record
- Auto-generated PDF emailed on completion
Final Walkthrough
Bell Residence
Pre-Gunite Inspection
Ramirez Backyard
Site Assessment
Priya Shah
Equipment Startup
Nguyen Residence
Everything in checklists
Eleven field types
Short and long text, numbers with units, checkboxes, yes/no, dropdowns, radio buttons, image-only, signatures, initials, and text blocks.
Custom templates
Build a reusable template for any process — inspections, installs, permits, startups — or clone a starter from the library.
Photo per item
Turn photo capture on for any field and make it optional or required, so critical steps always come with visual proof.
Digital signatures
Capture signatures and initials on a draw-anywhere pad — from a team member, an inspector, or the customer — saved as an image.
Required fields & notes
Mark fields required so a checklist can't be completed until they're done, and add an optional note to any answer.
Merge tags
Drop in tags like the client name, address, or job type and they fill themselves in from the linked lead or job.
Linked to jobs & leads
Every checklist scopes to a job, lead, user, or warranty claim and appears on that record's Checklists tab.
Submission tracking
See every submission's status — Draft, Uploading, Completed — with who filled it, when, and for which customer.
Auto PDF & email
Completing a checklist generates a branded PDF and emails it to your chosen team members, external recipients, and the customer.
Frequently asked questions
What kinds of fields can a checklist have?
Eleven types: short text, long text, number (with a unit), checkbox, yes/no, dropdown, radio buttons, image-only, signature, initial, and a static text block for instructions. Any answerable field can also require a photo and carry an optional note.
How do I build a template?
Add fields to a single drag-to-reorder list, choose each field's type, and flag whether it's required and whether it needs a photo. Scope the template to jobs, leads, users, or warranty — or start from a curated library template and tweak it.
Can I require photos and signatures?
Yes. Photo capture can be turned on for any field and set to optional or required, and dedicated signature and initial fields open a draw-anywhere pad that works with a mouse or a finger and saves the result as an image on the submission.
How do checklists connect to my jobs and leads?
A template's type determines what it links to — a job, a lead, a user, or a warranty claim. When you fill one out you pick the record, and the completed checklist shows up on that job's or lead's Checklists tab with the customer details already attached.
What happens when a checklist is completed?
Required fields and photos are enforced before it can be marked complete, then a branded PDF of the submission is generated and emailed to the team members and external recipients you chose — and optionally the customer.
Can I track what's outstanding?
Every submission has a status — Draft, Uploading, or Completed — and the list shows who filled it, when, the customer, and the linked record, so you always know what's done and what still needs finishing.
Ready to build quality into every job?
Standardize your process, capture photos and signatures, and document every job with an emailed PDF.
14-day free trial • No credit card required