Every sub and supplier, in order
Profiles, compliance, orders, and payments
Keep a complete profile for every vendor and subcontractor — contacts, services, and insurance you can trust. Send purchase orders they accept online, apply their negotiated pricing, and pay them by ACH or check, all in one place.
Apex Plumbing Co
Marco Diaz
Lone Star Electric
Dana Reed
Hill Country Gunite
Rosa Gil
Precision Tile
Kevin Ott
ProDeck Builders
Sam Vale
From new sub to paid invoice
Add, qualify, assign, and pay.
Add
Create a vendor profile with contacts, the services they handle, and the locations they work.
Qualify
Store their tax ID and license, and track insurance certificates that flag before they lapse.
Assign
Send purchase orders straight to a vendor and watch them accept, decline, or request changes.
Pay
Apply their negotiated pricing and pay by ACH or check through the Bill.com connection.
One record for every partner
Each vendor gets a full profile — company and legal name, phone, email, website, address, and unlimited contacts with primary and accounting roles. Tag the services they handle by trade, mark them active or preferred, and see who does what at a glance.
- Company details and unlimited contacts
- Services tagged by construction phase
- Active, inactive, or pending status
- Star your preferred subcontractors
Apex Plumbing Co
Apex Plumbing LLC · Preferred
Services
Contacts
Never dispatch an uninsured sub
Track each vendor's general liability, workers' comp, and state-exempt certificates — with expiration dates and the actual documents on file. Ardovia flags anything expiring or expired right in the vendor list, and supports per-location overrides so every branch stays covered.
- General liability, workers' comp, and state exempt
- Expiration dates flagged before they lapse
- Certificate files stored on the vendor
- Tax ID and license documents too
General Liability
Expires Aug 2026
Workers' Comp
Expires Feb 2026
State Exempt
Expired Dec 2025
Send orders vendors accept online
Build a purchase order on a job, pick the vendor, and email it. They can accept it, decline it, or request changes right from the link — and you can reassign and resend to a different vendor if plans change. The whole exchange is tracked, so nothing is left to a phone call.
- Email POs straight to a vendor
- Accept, decline, or request changes online
- Live status from sent to accepted
- Reassign and resend in a click
PO #1042 · Apex Plumbing Co
Bell Residence · $8,400
Their price, and their payment
Give each vendor their own negotiated catalog prices and those costs flow straight onto purchase orders instead of your standard rates. When it's time to pay, sync the vendor to Bill.com and settle by ACH or check without leaving Ardovia.
- Per-vendor catalog pricing overrides
- Negotiated costs applied to POs automatically
- Pay by ACH or check via Bill.com
- Bank details and network invites handled
Catalog overrides
Bill.comA self-service vendor portal is on the way
We're building a portal where your vendors and subcontractors manage their own profiles, documents, and orders — with English, Spanish, and Portuguese from day one. Today, vendors interact through the purchase-order links you email them.
Everything in vendor management
Complete vendor profiles
Company and legal name, phone, email, website, address, unlimited contacts, and the locations a vendor serves — all in one record.
Services by trade
Tag each vendor with the construction phases they handle — plumbing, excavation, gunite, tile — so you always know who does what.
Status & preferred vendors
Mark vendors active, inactive, or pending, and star your preferred subs so the best partners rise to the top.
Insurance & compliance
Track general liability, workers' comp, and state-exempt certificates with expiration dates — flagged before they lapse, with files on hand.
Tax & license on file
Store each vendor's EIN and license number with their supporting documents, so accounting and compliance are covered.
Purchase orders
Send POs to a vendor by email and track them through a full acceptance flow — acknowledged, accepted, or change requested.
Vendor pricing
Set per-vendor catalog prices, and those negotiated costs drop straight onto purchase orders instead of your standard rates.
Pay with Bill.com
Sync vendors to Bill.com and pay by ACH or check, with bank details and network invitations handled through the connection.
Multi-location aware
Vendors can serve several of your locations, with per-location insurance overrides so each branch stays covered.
Frequently asked questions
What does a vendor record hold?
Everything about a subcontractor or supplier — company and legal name, phone, email, website, address, unlimited contacts (with primary and accounting flags), the services they handle, the locations they serve, notes, tax ID, license, and insurance certificates.
How does insurance tracking work?
Store general liability, workers' comp, and state-exempt certificates with their expiration dates and files. Ardovia flags certificates that are expiring or expired — right in the vendor list — so you never dispatch an uninsured sub, with per-location overrides where you need them.
Can I send purchase orders to vendors?
Yes. Build a PO on a job, pick the vendor, and email it to them. The vendor can accept it, decline it, or request changes online, and you can reassign and resend to a different vendor if needed — the whole exchange is tracked.
How does vendor pricing work?
Give a vendor their own negotiated prices for catalog items. When you build a purchase order for that vendor, those costs are used automatically instead of your standard catalog rates — so your POs reflect what you actually pay.
Can I pay vendors through Ardovia?
Yes — through the Bill.com connection. Sync a vendor, set them up to pay by ACH or check, add bank details or send a network invitation, and pay bills without leaving your workflow.
Is there a vendor portal?
A self-service vendor and subcontractor portal — with English, Spanish, and Portuguese from day one — is on the roadmap. Today, vendors interact through the purchase-order acceptance links you email them.
Ready to get your vendors in order?
Keep every sub compliant, send orders they accept online, and pay them without leaving Ardovia.
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