QuickBooks Online Integration
Your Ardovia books and QuickBooks, always in sync
Connect QuickBooks Online to sync your invoices, change orders, bills, and payments both ways. Each job maps to a QuickBooks Project, job-costing categories map to items, and every record shows its sync status — so your books stay current without double entry.
Acme Pools
Financial account · QuickBooks Online
How it works
Connect once, then let your books keep themselves current.
Connect
Sign in with Intuit and pick the QuickBooks company for this financial account.
Map
Match your accounts, items, and departments — or create the items in one click.
Sync
Invoices, bills, and payments sync both ways in auto, review, or manual mode.
Reconcile
Payments recorded in QuickBooks flow back and keep your Ardovia balances current.
Sign in with Intuit — no keys to manage
Connect QuickBooks through Intuit's secure OAuth flow. There are no API keys to copy and paste — you just authorize Ardovia and pick the company. Tokens are encrypted server-side and refresh on their own, and each financial account connects its own QuickBooks company.
- One-click OAuth — no keys to copy
- Tokens encrypted server-side and auto-refreshed
- A separate QuickBooks company per financial account
- Managed from Financials → Integrations
Connect QuickBooks Online
Sign in with Intuit — no keys to copy
Authorize Ardovia to access QuickBooks
You'll sign in on Intuit's secure page and pick the company to connect.
Connect to QuickBooksMap it once, land every line right
Match your income, deposit, and expense accounts, then map each job-costing category to a QuickBooks item — or let Ardovia create the items for you in one click. Locations map to QuickBooks Departments so multi-location books stay cleanly separated.
- Default income, deposit, and expense accounts
- Job-costing categories mapped to QuickBooks items
- One-click item creation
- Locations mapped to QuickBooks Departments
Chart of accounts & items
Default accounts
Job-costing categories → items
Every record, in sync both ways
Invoices, change orders, bills, and payments sync between Ardovia and QuickBooks — with a status chip on every record showing synced, pending, or needs-review. Choose auto, review-before-sync, or manual per account, and let payments recorded in QuickBooks flow back to keep your balances current.
- Invoices, change orders, bills, and payments
- Sync status on every row
- Auto, review, or manual sync per account
- Payments from QuickBooks reconcile back to Ardovia
QuickBooks sync
Auto-syncingBell Residence
INV-10042 · Invoice · Draw 2
Bell Residence
INV-10041 · Invoice · Draw 1
Blue Ridge Concrete
B-2043 · Bill
Okafor Estate
INV-10039 · Invoice · Deposit
Your jobs, as QuickBooks Projects
Each client becomes a QuickBooks Customer, and each of their jobs becomes a Project underneath it. Invoices, bills, and payments tag the right Project automatically, so income and costs roll up by job — exactly how QuickBooks job costing is meant to work.
- Clients sync as QuickBooks Customers
- Jobs sync as Projects under the client
- Income and costs roll up per job
- Transactions tag the right Project automatically
Bell Family
Customer
What the integration will do
One-click OAuth connection
Sign in with Intuit — no API keys to copy. Tokens are encrypted server-side and refresh on their own, with a separate QuickBooks company per financial account.
Two-way document sync
Invoices, change orders, bills, and payments sync both ways. Post from Ardovia to QuickBooks, and payments recorded in QuickBooks flow back and update balances.
Jobs as QuickBooks Projects
Each client becomes a Customer and each job a Project underneath it, so income and costs roll up per job the way QuickBooks expects.
Job costs mapped to your books
Map job-costing categories to QuickBooks items and accounts once, and let every line land in the right place — with a one-click button to create the items for you.
Locations as Departments
Map each Ardovia location to a QuickBooks Department so multi-location books stay cleanly separated for reporting.
Sync status on every record
A status chip on every invoice, bill, and payment shows synced, pending, or needs-review — with auto, review, or manual sync per account.
Frequently asked questions
What will the QuickBooks Online integration do?
It connects a QuickBooks Online company to an Ardovia financial account and keeps your money records in sync — invoices, change orders, bills, and payments — so your books stay current without re-typing anything.
How do I connect?
You'll sign in through Intuit's secure OAuth flow and choose the QuickBooks company to connect — no API keys to copy or paste. Tokens are encrypted on the server and refresh automatically, and you connect a separate QuickBooks company per financial account.
How do jobs show up in QuickBooks?
Each Ardovia client becomes a QuickBooks Customer, and each of that client's jobs becomes a Project underneath it. Invoices, bills, and payments tag the right Project, so income and costs roll up by job.
How do my job costs map to QuickBooks?
You map your job-costing categories to QuickBooks items and accounts once in the setup wizard — and Ardovia can create the matching items for you. Locations map to QuickBooks Departments so multi-location books stay separated.
Which direction does it sync?
Records you post from Ardovia — invoices, change orders, bills — flow out to QuickBooks, and payments and status recorded in QuickBooks flow back to Ardovia to update balances. You choose auto, review-before-sync, or manual sync per account.
When will it be available?
The QuickBooks Online integration is in active development. Start your free trial now to get set up on Ardovia, and you'll be able to connect QuickBooks as soon as it launches.
Ready to keep your books in sync?
Get set up on Ardovia today and connect QuickBooks Online the moment it launches.
14-day free trial • No credit card required